Best Migration Tools to Convert to Xero

Let’s be honest, switching accounting systems is a job no one looks forward to. It’s one of those necessary, often stressful tasks that keeps finance teams up at night. If you’re about to migrate to Xero, you’re probably feeling some combination of excitement and dread. We get it. But here’s some good news: with the right migration tools and services, your journey to Xero doesn’t have to be a nightmare. In fact, it can be surprisingly smooth, efficient, and even a chance to get your financial data in better shape than ever before.

MoveMyBooks: An Amazing Option for Quick and Simple Migrations

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If your current accounting system is something like Sage 50, QuickBooks, Sage Accounting, FreeAgent, or KashFlow, then MoveMyBooks is a name you’ll want to remember. It’s like the hero of everyday migrations: efficient, reliable, and, frankly, pretty great at getting the job done. We’ve seen MoveMyBooks turn what could be a major ordeal into a seamless process, and if you’re dealing with one of these smaller systems, it’s a no-brainer.

Here’s what’s awesome about MoveMyBooks: they get your data into Xero quickly and painlessly. You’ll love how they cut through complexity, and for many businesses, you’ll be set up on Xero before you’ve even had time to stress about it. However, there’s a catch (isn’t there always?) MoveMyBooks doesn’t support migrations from some of the bigger, more complex accounting systems, yet.

MoveMyBooks Can’t Handle:

• Sage 200, Sage 300, or Sage Intacct
• Microsoft Dynamics
• Exchequer
• Access Dimensions
• SAP
• Twinfield

For businesses using these heavyweight platforms, you’ll need something more… specialized. This is where our team at Migrate My Accounts steps in.

Why Our Services Are a Game-Changer for Complex Migrations

We know that if you’re moving from something like Sage 200 or SAP to Xero, you’ve got a massive job on your hands. It’s not just about moving data; it’s about transforming how your financial systems work, setting them up for success on a more agile and intuitive platform. At Migrate My Accounts, we’ve built our entire service around making this process as smooth, stress-free, and valuable as possible.

Our Approach: Fast, Thorough, and Customized for Your Needs

1. Three to Five Business Days: Yup, you read that right. Most of the time, we get your migration done in just three days. You’ll barely have time to miss your old system before you’re up and running on Xero. And we don’t cut corners, our speed comes from experience and an ironed-out process, not from rushing.
2. Full Historical Data Migration: We don’t just bring over the basics. We make sure all your essential historical data makes it into Xero safely and completely. This means you’ll have access to your past financial performance and a full audit trail, without having to juggle multiple systems.
3. Restructure Your Data: One of the most exciting (yes, exciting!) things about migrating to Xero is that it’s a chance to rethink how you manage your finances. We help you optimize and restructure your data during the migration:

• Update Your Chart of Accounts (COA): Simplify and organize your COA to make financial reporting a breeze.
• Introduce Cost Centres and Departments: Track expenses and income with more precision.
• Data Consolidation: If you’re juggling multiple entities or departments, we can help you bring everything together in a way that actually makes sense.

What Our Clients Say About Us

Don’t just take our word for it. We’ve had the pleasure of working with businesses of all sizes, and the feedback we get is what fuels our passion for making accounting migrations better. Check our Client Success Stories

We genuinely care about the businesses we work with, and seeing our clients thrive on Xero is the best reward.

A Note About MoveMyBooks

While we focus on those more complex migrations, we aren’t shy about singing the praises of MoveMyBooks for simpler jobs. In fact, we often use them ourselves when working with Sage 50, QuickBooks, and similar systems. They’re a fantastic resource, and we love having the flexibility to use the best tool for each job.

When a simpler migration can be handled with MoveMyBooks, we’re happy to recommend them, and when things get more complicated, we’re ready to dive in and give your data the VIP treatment.

Our Approach

At Migrate My Accounts, we don’t rely on just one tool or a rigid template. Instead, we assess your existing accounting system, business structure, and reporting needs before recommending the best way forward.

First, we determine which tool—or combination of tools—can migrate your data accurately and efficiently. Whether you’re moving from Sage, Access, or another system, we tailor the process to match your needs.

Next, we map your chart of accounts, ensure your VAT setup aligns with Xero, and resolve any mismatches before the migration begins. This step saves time and prevents errors later on.

Then, we handle the actual migration, using custom scripts, manual checks, and data transformation tools to ensure everything lands in Xero exactly where it should.

Finally, we reconcile every figure, validate reports, and provide tailored Xero training—so your team can hit the ground running from day one.

💡 Whether it’s a straightforward conversion or a complex, multi-entity restructure, we have the experience, tools, and flexibility to get it right the first time.

We tailor the process whether you’re moving from Sage 200 to Xero, Acess, Microsoft , or another platform.

For more detail, see our full Sage 200 to Xero migration case study.